More booked quotes and faster cash, while you're on the tools.
We install a back office that follows up every quote, gets every claim out on time, keeps the subbies confirmed and tells you where every job is at 6am. Built with you, on the systems you already use. Your team approves anything that goes to a client until you're happy to let it run.
The work it takes off your desk
Not a chatbot and not another app. A set of workers wired into your job system, inbox, phone and accounting, each owning one repetitive job end to end, with your rules about what they may do alone.
Follow-ups that never happen
Quotes, estimates and enquiries go cold because nobody has time to chase them. The agent chases every one, in your voice, and books the ones that bite.
Customers asking "where is it up to?"
Status updates, confirmations and reminders go out automatically from the systems you already run, so your phone stops ringing with questions you have already answered.
Paperwork that eats your evenings
Invoice reconciliation, supplier chasing, reporting and the daily numbers get drafted for you. You approve, or you let it run.
A team you cannot hire fast enough
The harness takes the repetitive load off two or three admin roles. It works nights and weekends, and it never hands in notice.
- Quote and estimate follow-up sequences
- Customer status updates and reminders
- Variations drafted, sent and chased to sign-off
- Progress claims and invoice chasing
- Subcontractor confirmations and paperwork
- Supplier invoice checks against the quote
- Daily owner briefing: cash, jobs, risks
- Inbox triage and drafted replies
- Lead intake, qualification and booking
Built with you, in 30 days
You stay in the room. Your team sets the rules, approves the first runs, and ends up owning a system they understand.
Shadow
We sit in your admin workflow for a week, map the systems you use, and agree the 3–5 workflows that matter most. Together we set the rules: what the agents may do on their own and what needs a human to approve.
Build
We stand up the harness on a server in your name, connected to your job system, email, calendar, phone and accounting. Each workflow is built and tested on your real data.
Run
It goes live with approvals on. Your team learns to supervise it from the channel they already use. Workflows switch to autonomous once you are comfortable, and you get the runbook.
Optimise
We monitor it, fix it, keep the models current and add one new or improved workflow every month. One call a month, a short note every week.
Supervised by design
Under the hood these are AI agents on a server in your name. Every one has a written permissions schedule: what it may do alone, what needs approval, and the spending limits. You can change it any time.
Yours, not ours
The harness runs on a server in your name. Accounts, data and credentials stay yours. If we part ways you get the runbook and the keys.
Built on what you use
Buildxact, Buildertrend or your job system, Xero or MYOB, Google or Microsoft, your phone and SMS. No migrations, no new platform to learn.
Already running for real businesses
Real agents on real systems, doing scheduled work every day. Details shared with each client's permission.
Gym operations agent
Syncs the membership system into a local CRM, drafts the daily briefing, the coaches update and the weekly owner report, and works the trial-class pipeline. Delivered to the owner on Telegram every morning on a cron.
- No API available, so we built the integration
- Daily briefing, weekly report, trial follow-up
- Runs on an A$11/month Brisbane server
Content and newsjacking agents
Agents that scout the news each morning, draft on-brand articles and briefs, and push them into the CMS as drafts for a human to approve. Nothing publishes without a person.
- Daily scout, draft, dedupe, hand-off
- Phase-gated: drafts only, never auto-publish
- Two clients, two very different voices
The EKOH marketing engine
Six scheduled agents run our prospecting, audits, content, outreach, engagement and reporting, with every outbound item queued for approval. It is how one person runs an agency.
- 6 agents, 24/7, Telegram delivery
- Approval queue on everything outbound
- The same harness we install for you
Simple pricing. Less than one hire.
One install sprint, then a flat monthly fee. AI usage and hosting are billed at cost, on your own accounts wherever possible.
- Workflow shadow and systems map
- 3–5 agent workflows built on your data
- Permissions and approvals schedule
- Hosting in your name, team training, runbook
- Monitoring, fixes and model updates
- One new or improved workflow every month
- Weekly note, monthly owner call
- Usage at cost: typically A$200–600/month
If the first agreed workflow isn't live by day 30 for reasons within our control, you can walk away and we refund the sprint fee less the work delivered. US clients are quoted in USD. Terms.
This is for you if
- Owner-led service business with 10–50 staff
- At least two people doing repetitive admin, or an owner doing it at night
- You run on real systems: a job or practice system, accounting, email, a phone
- You want it supervised by your team, not a black box
Probably not, if
- —You want a chatbot on your website and nothing else
- —You want it to run unsupervised from day one
- —There is no admin load to take off anyone
Start with a 20-minute call
Bring your numbers: active jobs, quotes out, what's unsigned and what's owed. We'll show you the morning briefing and the first workflow on a screen with your figures in it, and tell you straight whether it's worth doing.
A$7.5k install + A$4k/month • Usage at cost • One install at a time, so places are limited
Prefer email? kaleb@ekohmarketing.com